How to administer a mailing list

To administer mailing lists for your domain first go to: http://mail.yoursite.com:8383.  Log in using admin for the username and password we have provided to you. Using the drop down box that is labeled Administrative Account Options choose User Administration. The user which will be responsible for sending the list must first be granted List Administrator rights. To give List Administrator Rights, follow these steps: Select the user from the drop down list, and click the modify button. After the users page is displayed, a set of check boxes appear near the bottom of the page. Make sure the check box for "List administrator" is checked The user now has List Administrator Rights and can now administer lists. You can now logout from the Admin user. To create a list, follow these steps: Login under the account that will administer the list, if you aren't already logged in. NOTE: If logged in under "Admin", certain things will not work with the IMail list server. Type in a name for the list. When sending out a mail message, you will address it with listname@yoursite.com. When entering into the field, just type in the "listname" and not the complete address. Next you will need to type in a description for the list. This is more of a helping description of what the list is for. Type in the username who will be administering the list (who you are logged in as). Click the "create" button. A new page will be displayed with the list options. You should now set the rules for how the list will operate. Set the list options. Your choices: Anyone, Only Subscribers, Only Moderator. It is a good idea to check "Only the Moderator can Post" because this will prevent regular users sending out mail. However, if it a discussion list, then "Only Subscribers Can Post" should be checked. Reply to List. This option will make replies from subscribers go to the list, rather than just the sender. Disable List Command. This option will allow users to send a message to imailsrv@yoursite.com with a list listname command to receive a list of users on that list. Disabling it (checking it) will not allow users to get who is on the list. Disable Subscriptions (Private List). This option will only allow the List Administrator to add users or take them away as he/she pleases. Enable Digest Mode. Groups the messages sent to this list into a digest, then sends the digest periodically. See Digest Options (on the left side of the screen) for more information. Enable Posters List. Enables the e-mail addresses that are listed in the poster's list to post to the list. Enable Subject Modification. To prefix a text string to the subject line of every message sent to the list. For example, if you enter [Discussion List] as the prefixed text, a message with the subject, Parrot, will appear on the list server with the subject line: Subject: re:[Discussion List] Parrot. The default text is the name of this list. Enable Password. When Enable Password is selected, users attempting to post to the list must enter a password in the Subject field. The password must be enclosed in brackets and colons as shown in the following example: [:password:]. Enable Header. Displays a text message at the beginning of every message sent to the list. Click Header.txt to view or edit the text message. Enable Trailer. Displays a text message at the beginning of every message sent to the list. Click Trailer.txt to view or edit the text message. Allow Unsubscribe based on subject line. When a user wants to unsubscribe from the list-server mailing list, most list servers expect the Unsubscribe command to be specified in the body of mail message. If you want the list-server mailing list to also accept an Unsubscribe command specified in the Subject line of the message, select this option. When selected, the list-server mailing list will accept the following commands in the Subject line to unsubscribe: unsubscribe, remove, signoff. Maximum message size. Enter the Maximum message size in bytes of a message that can be sent to this list. Enter 0 if you want the size to be unlimited. Number of Recipients per Message. You must calculate this number; it determines the number of recipients each SMTP process will send to. If you expect under 2000 users subscribing to the list, enter 25. If you expect over 2000 users subscribing to the list, divide the expected number of subscribers by 25, and enter the result as the Number of recipients per message. After All of the options were checked or unchecked, the next part would be to add the users on the list. To start it off, you just simply put the email address you want to add to the list in the box for "Modify List User Address List", click the "Add" button, and repeating until all the email addresses are added. If you would like to have a user subscribe themselves, they can send an email to "imailsrv@yoursite.com" with the body of "subscribe listname username" where the listname is the name of the list, and the username is the name of the user wanting to subscribe to the list. The persons email address is already known from the "From", so the name can be his/her nickname or can even be blank. Another key feature of lonetree.com is our formhandle.asp script. Many sites have integrated their lists using a form and formhandle.asp. For more information on formhandle.asp, please go here.